108: Embezzlement Prevention Through Dentrec Technology

In this episode of The Dental Boardroom Podcast, host Wes Read, CPA CFP®, is joined by Myles Davis, founder of Dentrec—a platform designed to bring clarity and consistency between dental practice management systems, bank accounts, and accounting software like QuickBooks.

Wes and Myles explore the common yet often overlooked issue of reconciling collections data with actual deposits. They dive deep into how disorganization or gaps in reconciliation can lead to embezzlement, financial misstatements, patient trust issues, and inefficiencies in team performance tracking.

Myles shares how Dentrec is helping DSOs and solo practices alike automate reconciliation, allocate deposits correctly (especially across multiple offices or tax IDs), and keep all systems—from PMS to bank accounts to financials—in sync. Learn why this simple yet powerful solution is transforming dental practice accountability, financial health, and team transparency.

Key Points

• Dentrec helps reconcile collections data from PMS (like Open Dental, Dentrix, Eaglesoft) with actual bank deposits and QuickBooks.
• Lack of reconciliation can lead to embezzlement, financial misstatements, tax underreporting, and loss of patient trust.
• Dentists often don’t catch missing funds or misallocated deposits due to lack of time, process, or tools.
• Dentrec is especially useful for DSOs with centralized banking or shared TINs across practices.
• Automation and accountability reduce human error and increase practice efficiency.
• Embezzlement remains alarmingly common—40% of dentists experience it at least once.
• Dentrec also tracks whether payments were correctly posted to patient ledgers.
• The “fork test” analogy shows how disorganized workflows cost teams time and money.
• Aligning PMS, financial reporting, and bank data helps owners stay informed and in control.

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