Sidecar: Implementing An Equipment Maintenance System

In this Sidecar episode of The Beer Garden, we explore how to implement a computerized maintenance management system (CMMS) to streamline equipment maintenance and improve operational efficiency in your landscaping or snow removal business.

We’ll walk through a 5-step process to successfully implement a CMMS:

1. Assign a Software Owner: Designate a single individual to oversee the implementation process and handle long-term software upkeep.


2. Assign Unit Numbers: Develop a clear naming convention (e.g., TRK01 for trucks) and label your equipment. Add each piece to the database with its initial meter reading.


3. Set Up Templates: Create preventive maintenance (PM) and inspection templates, linking them to the relevant equipment. These templates will help track and update meter readings automatically.


4. Train Your Team: Host a staff training session to ensure everyone knows how to use the system effectively.


5. Audit Regularly: Periodically audit the system by conducting full equipment inventories and checking for missed inspections or updates.

Implementing a CMMS can feel daunting, but by breaking it down into actionable steps, you can build a system that saves time, reduces downtime, and keeps your business running smoothly.