S2E19 - If It’s Not Documented, It Didn’t Happen: How to Protect Yourself With Proper RPAS Recordkeeping

In Season 2, Episode 19 of Sky Commander Academy, we cover a habit that separates pros from hobbyists — and protects your license, your company, and your clients: documentation and recordkeeping. In Advanced RPAS operations, paperwork isn’t just red tape — it’s your first line of defence if something goes wrong or if Transport Canada comes calling.

This episode walks you through the essential documents every RPAS pilot and organization must maintain — and how to build a recordkeeping system that holds up under scrutiny.

You’ll learn:

• The key documents and records required by Part IX of the CARs for Advanced RPAS ops

• How to properly log flights, maintenance, crew roles, site assessments, and incident reports

• The difference between operational records and compliance documents — and why both matter

• How to build a system that’s audit-ready and scales with your drone program

• Real-world examples of operators who got burned by poor recordkeeping — and how to avoid their mistakes

If you’re serious about running a professional, compliant RPAS operation, this is the episode that shows you how to document like an aviation pro.

🎧 Now streaming on Spotify, Apple, and all major platforms
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