AI for Productivity: The best AI apps for email, meetings, diagrams, slides, and more

In this episode, we explore how AI tools are transforming everyday productivity—from managing email and writing documents to generating diagrams and pitch decks. They break down which tools are actually saving time today, which ones still fall short, and tips to get the most out of AI apps.

Whether you’re a founder buried in emails, a marketer cranking out content, or a team leader mapping out workflows, there's a useful change you can make today to get work done faster and make your life easier.

Chapters

• (00:00) - Welcome + Episode Overview
  


• (01:08) - Why Productivity Tools Feel Broken
  


• (03:03) - AI for Email: Superhuman & Fixer
  


• (10:45) - AI-Powered Note-Taking Tools
  


• (16:33) - Writing with AI: Tools and Tactics
  


• (19:47) - Prompting Tips & Personalization
  


• (27:28) - AI for Diagrams
  


• (33:47) - Slide Decks with AI: What Works & What Doesn’t
  


• (40:37) - Assembling Your AI Workflow
  


• (43:00) - Wrap-Up + What’s Next

Resources & Tools Mentioned

Email & Inbox Management

• Superhuman – AI-enhanced email client with personalized replies and summaries
• Fyxer – Email + meeting assistant with tagging and note-taking

Meeting Notetakers

• Spinach – AI meeting assistant with full video, transcripts, and action summaries
• Otter, Fireflies – Meeting note tools
• Crisp – Real-time feedback on call tone
• Chorus – AI insights during sales calls

Writing & Content Creation

• Byword – SEO-optimized long-form content from prompts
• ChatGPT – General-purpose LLM
• Claude – Strong writing model alternative
• Blaze – Social media AI trained on your voice
• Jasper – Marketing content generator
• Grammarly – Real-time grammar and AI writing assistant

Diagramming & Visual Thinking

• Miro – Whiteboard + diagramming with AI generation
• Whimsical – Diagrams, wireframes, and docs with AI support
• FigJam – Figma’s collaborative diagramming tool

Pitch Decks & Presentations

• Pitch – Collaborative pitch deck tool with evolving AI features
• Gamma – Narrative-first slide decks with AI
• Templates & storytelling strategy discussion throughout