AI Calendar Audit: Find & Fix Your Biggest Time Wasting Activities

Author: HumanOp Technologies
Published: Fri 01 Aug 2025
Episode Link: https://humanop.com

Do you end your week feeling busy but not productive, wondering where your time actually went? In this special weekly update, Harmonious at Lunch host Brandon shares a powerful method to get an honest, data-driven look at your schedule. He provides a step-by-step, screen-share demonstration of how he uses AI—specifically Anthropic's Claude—to perform a detailed time audit directly from his Google Calendar and other connected apps.

This episode is a practical tutorial for any business owner looking to separate "signal from noise" in their daily work. Discover the exact prompt to use to have an AI analyze your time allocation, reveal what percentage of your week is spent on deep work versus meetings and networking, and deliver concrete recommendations for optimization. Even if you don't use Claude or Google Workspace, you'll learn a method to apply this same process with other tools to reclaim your focus and drive real business growth.

Chapters:

[00:00] - Intro: The Weekly Update & A New Productivity Hack

[01:50] - The Problem: Separating Signal from Noise in Your Schedule

[03:00] - The Tool: How to Use Claude AI for a Time Audit

[04:05] - Setup: Connecting AI to Your Google Calendar, Gmail & Drive

[05:45] - The Exact AI Prompt to Visualize Your Weekly Time Allocation

[08:30] - Live Demo: AI Analyzing Calendar, Email, and Notion Data

[10:15] - Breaking Down the AI Report: Key Findings on Time Spent

[13:30] - The Shocking Truth: Limited Deep Work vs. Heavy Networking

[16:00] - Actionable AI Recommendations for Schedule Optimization

[18:15] - How to Perform a Time Audit Without Native AI Integrations

[20:00] - Your Next Step: Using a Time Study to Build a Better Schedule