Ask Christa! How can I run meetings better? (S3E35)

Summary

In this episode, Christa Dhimo addresses the common challenges of effective meeting management, emphasizing the importance of preparation, understanding the purpose of meetings, and fostering a culture of respect—especially a respect for time. She provides practical tips for structuring effective meetings, ensuring they serve the team's needs rather than the meeting owner's needs. She also discusses the cultural implications of frequent, unproductive meetings and offers resources for improving meeting practices. As with all Ask Christa! episodes, she also shares additional resources for further learning on best practices in meeting management.

Key Takeaways

·       There are many resources available for improving meetings.

·       Preparation is key to running effective meetings.

·       Meetings should serve the team's needs, not just the owner's.

·       Understanding the purpose of a meeting is crucial.

·       Clear objectives help anchor participants to a common mission.

·       Avoid overloading the agenda to keep meetings focused.

·       Respecting participants' time is essential for a positive culture.

·       Encourage open communication and “opt out / swap out” about meeting attendance.

·       Status updates can often be communicated without meetings.

·       Creating a culture of respect can enhance meeting effectiveness.

·       A culture of respect for time is crucial for effective meetings.

·       Status updates can often be communicated without meetings.

·       Utilize resources to enhance meeting effectiveness.

·       Block time for focused work when teams know they cannot book you to improve productivity.

Additional Resources

enpact. (n.d.). MEETING CULTURE BEST PRACTICE GUIDE. https://enpact.org/wp-content/uploads/2021/04/meeting-culture-best-practice-guide.pdf

Holding effective & efficient meetings. (2025, May 20). Administration. https://adminvc.ucla.edu/news/holding-effective-efficient-meetings

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Disclaimer
The Ask Christa! show is designed to provide accurate and practical insights into common business challenges and workplace issues. Dr. Christa Dhimo stands by the information she shares and the resources she provides; however, every situation is unique. Listeners are encouraged to use this podcast as a helpful resource while also seeking additional, qualified, professional advice, including but not limited to legal, financial, medical, or other professional advice, as warranted. Ask Christa! and its host disclaim liability for actions taken solely on the basis of the information provided here, especially if taken out of context.