Solving Meeting Prep with the Perfect Brief

AI Builders Club – Club Meeting Minutes | Ep. 1: Let AI Prep Your Next Meeting

Meeting Agenda: Fix the chaos of external meeting prep

Topic: Can AI rescue us from last-minute scramble syndrome?

Welcome to the first official AI Builders Club meetup. 

This week, Chase and Aaron kick things off with a common workplace pain: external meetings that start with zero prep. Scattered emails, forgotten threads, missing context, what if AI could wrangle it all into a clean, five-bullet brief before you walk in?

In this session, we covered:

• Why current prep tools fall short, and how custom flows can do it better
• Key inputs: calendar events, CRMs, Slack, LinkedIn, meeting notes
• Ideal outputs: fast, focused summaries delivered via Slack or email (with optional coaching tips)
• The tech stack behind the magic: LLMs, APIs, vector databases like Pinecone or Supabase
• The human factor: when AI should step in, and when it should step aside
• Bonus tangent: yak shaving and the hidden costs of workflow bloat

Club Takeaway: Start small, ship fast, and build workflows that make humans sharper, not obsolete.

Adjourned with: “Now that you don’t have to be perfect, you can be good.” – John Steinbeck

See you at the next meeting. Bring snacks.